12. Sharing of Data

Schools share and exchange data routinely with Local Authorities, the Department of Education. In addition, schools share data with the Police, NHS and public bodies.

Template documentation is included in the full GDPR pack for those who choose to purchase it.

Schools share and exchange data routinely with Local Authorities, the Department of Education. In addition, schools share data with the Police, NHS and public bodies.

The GDPR allows for these transfers that make the education system work and protect children.  However, the GDPR requires all data sharing to be formally documented in a fair amount of detail through a data processing agreement.

We expect that Local authorities and the Department of Education will provide the core data processing agreements for your school, in fact you may already have them by the time you are looking at this.

The data processing agreements will be different to the ones that you have used in the past which were compliant with the 1998 Data Protection Act. You need to read them carefully and check the appendix that includes the data sharing details.

As part of the development of the record of processing you will capture all the third parties that you share data with. You should then work out who is going to write the agreement. In some of the key relationships such as the LA and Department you should receive the agreement. Where you aren’t clear you if you need to write the agreement, you need to confirm this with the other party and agree the approach.  The SchoolsGDPR pack has a GDPR compliant template for you to fill in where required.

There are additional requirements if you are sharing data outside of the EEA. Our templates allow for this but it is not relevant to most schools.

Previous Tutorial Buy Now

Home

View

1. Mobilisation & Awareness

View

2. Record of Processing Activity

View

3. Lawful Basis for Processing

View

4. Consent

View

5. Children

View

6. Communicating Privacy Information

View

7. Rights of the Individual

View

8. Breaches

View

9. Design & Default

View

10. DPO

View

11. Training

View

What's in the Schools GDPR pack?

Find out how Schools GDPR helps you